The organization shall be called 41 INTERNATIONAL and is the international association of former members of Round Table.

The objects of the organization are:

(a) to encompass all Associations consisting of clubs of Ex-Tablers.

(b) to maintain at international level the contact between those clubs.

(c) to maintain at the same international level the bonds of friendship which unite all Ex-Tablers.

3. MEMBERSHIP

(a) Membership of 41 International comprises

 

(1) Associations whose affiliated clubs are made up of Ex-Tablers.

(2) Associations whose affiliated clubs have the option to extend their membership to Ex-Tabler friends on the condition that the rules of admission of such members are in line with the standard practice of Round Table.

(b) An Association shall consist of a country, or of a number of countries affiliated together, with a minimum of 3 clubs.

(c) An Association or one of its affiliated clubs may bestow honorary membership on such person or persons as it may decide but honorary members, unless they are Ex-Tablers, shall neither hold office nor have rights in the club or Association or 41 International.

(d) Associations must comply with these rules at all times and maintain their contribution to the budget as defined in Rule No. 10(c).

5. An Association wishing to apply for membership shall submit a written application and dossier to one Annual General Meeting for a decision at the next Annual General Meeting.
6. The International Council shall have the power to expel any Association which does not comply with Rule 3(d) above or whose contributions to the budget are two years in arrears. In the event of expulsion for non-payment, any application for reinstatement must be accompanied by payment of all outstanding contributions.

(g) A decision to expel or reinstate a member Association shall require a two-thirds majority of the delegates present and voting.

(h) The International Council may confer honorary membership on an individual member in recognition of outstanding service to 41 International.

4. MANAGEMENT

The objects of the organization shall be carried into effect by an International Council which will also be responsible for administration and future development.

(a) The officers shall be the International President, the International Vice-President (who shall be President Elect), the Immediate Past International President and the Secretary. Each person shall take office immediately following the Annual General Meeting at which he is elected and hold office until he resigns or until the next Annual General Meeting.

(b) An Association whishing to host the International Vice-Presidency must submit a nomination to the Annual General Meeting prior to that at which the appointment will be made. Nominations will only be accepted from Associations who contribute the full basic fee to the budget. The successful Association shall present its candidate at the Half Yearly Meeting immediately following the decision.

(c) The Secretary shall be elected for a term of three years and be the only one eligible for re-election.

(d) All officers must be former members of Round Table.

6. DUTIES

(a) The International President shall be the Chairman of the International Council, the International Board and every meeting held in the name of 41 International. In his absence, the International Vice-President shall take the chair. If neither is present, a Chairman shall be elected from those present.

(b) The President may if he sees fit appoint a personal secretary for the year of his presidency in order to support him. That person will not be an Officer, a member of the International Board nor a member of the International Council. He shall operate totally at the expense of the President’s budget.

(c) The International Vice-President shall represent the International President when called upon to do so and attend such meetings or events as shall be determined from time to time.

(d) The Immediate Past International President shall be available to give advice to the other officers and members of the International Council, thereby ensuring continuity of the administration and wellbeing of 41 International. He shall also be the International Extension Officer and provide help and assistance to developing Associations and those wishing to be considered for membership of 41 International.

(e) The Secretary shall be responsible for the implementation and execution of all secretarial matters pertaining to the affairs of 41 International. In particular he shall be responsible for the convening of all meetings and for the recording and distribution of minutes which shall be written in English. He shall be responsible for the implementation and execution of all financial matters pertaining to the affairs of 41 International and be responsible for the production of the items listed under FINANCE 10 (b), (h) and (i).

(f) The Secretary shall be the focal point for member Associations who are requested to provide him with copies of their rule book, a list of their officers, their Annual General Meeting dates and any other relevant information.

7. THE INTERNATIONAL COUNCIL

(a) There shall be an International Council consisting of the Officers and two International Councillors elected by each member Association at its own Annual General Meeting. In the case of members with less than 5 clubs, the number of elected Councillors shall be reduced to one.

(b) Association Secretaries must notify the Secretary in writing of the names and addresses of the International Councilors as soon as they are elected. All International Councilors must be former members of Round Table.

8. THE INTERNATIONAL BOARD

(a) There shall be an International Board consisting of the Officers. It shall meet immediately prior to the Half Yearly Meeting and Annual General Meeting and at such other times as the International President or the Secretary shall determine.

(b) The Board shall deal with administrative matters which might arise between Council meetings and it may assume such specific emergency powers as it feels necessary, subject to ratification at the next International Council Meeting of any action taken.

9. MEETINGS

(a) An Annual General Meeting shall be held between 1^st April and 30^th June in each year at the expense of the host member Association. The venue and date shall be fixed by the International Council not less than two years in advance. Invitations will be accepted only from Associations who contribute the full basic fee to the budget.

(b) Each member of the International Council shall be entitled to attend and to cast one vote apart from the Chairman who shall do so only in the event of a tie. Except as otherwise stated elsewhere, all decisions shall be carried by a simple majority of votes cast.

(c) There shall be a Half Yearly Meeting at the expense of the host member Association, at a venue and date to be fixed by the International Council not less than two years in advance.

(d) Invitations from Associations who elect to contribute a discounted basic fee to the budget must be approved by at least 75% of Council members voting in favour.

(e) Any International Councillor who is unable to attend may be substituted by another member of his Association provided that written notice has been given to the Secretary.

(f) Non-European Association members may appoint one or two consuls to attend on their behalf and vote accordingly. Consuls must be appointed for a 3 year term and their details notified to the Secretary. They may not represent more than one member Association at the same time nor can they be existing members of the International Council.

(g) All consuls must be former members of Round Table. In the event that the appointed consul(s) cannot attend views may be expressed, and votes cast, by the Chairman of the meeting provided written instructions have been received by him in advance of the meeting.

(h) The quorum for a meeting shall be 50% of the members of the International Council. The business shall not commence until a quorum is present and shall be adjourned at the time if it is not maintained. If there is no quorum present one hour after the time appointed for the meeting it shall take place with the persons present.

(i) All business shall conducted and all written reports given in English.

10. Finance

(a) 41 International shall not adopt a fixed financial year but shall treat the period from one Annual General Meeting to the next Annual General Meeting as its financial year provided that if 41 International fails to hold an Annual General Meeting in any calendar year the financial year which began with the preceding Annual General Meeting shall be deemed to have ended on the anniversary of that Annual General Meeting and the next financial year shall run from that anniversary to the Annual General Meeting in the next calendar year.

(b) At the Half Yearly Meeting the International Council shall approve a budget in EURO for the financial period commencing at the following Annual General Meeting.

(c) Contributions for fees are due within two months of the notice being issued by the Treasurer after the AGM. Failure to make payment by the due date will result in the loss of voting rights until the fees are paid in full.

 

4. Contributions shall be made by all member Associations to include a basic fee plus an amount for each member club in accordance with the budget agreed at the HYM. The number of clubs shell be reported to the Secretary upon request. If no return is made, the number of clubs listed in the International Directory shall apply.
5. Associations with less than 10 clubs and 150 Ex-Tablers and those outside Europe are entitled to a 50% discount of the basic fee if they so wish. The attention of those who elect to do so is drawn to the restrictions detailed in Rules 5 and 9.

(f) Associations wishing to host the Presidency or an A.G.M. must pay the full basic fee for at least two consecutive years immediately prior to submitting an application.

(g) All representatives of member Associations shall serve 41 International without any remuneration whatsoever and shall only be entitled to the reimbursement of expenses as laid down in the budget.

(h) A report shall be given at the Half Yearly Meeting and Annual General Meeting detailing the receipts and payments to date and their comparison with the previously agreed budget.

(i) Audited accounts shall be presented to the Half Yearly Meeting immediately following the end of the relevant period.

11. HOSTING

Each member Association shall submit an invitation to the International President and his partner or, if attendance is impossible, to the International Vice-President and his partner or the Immediate Past International President and his partner to attend its own Annual General Meeting and Conference and the 41 International Annual General Meeting or Half Yearly Meeting if being hosted separately. Such invitation shall cover the costs of accommodation and breakfast for the duration of the Conference and all official functions.

(a) These rules shall not be altered other than by a two-thirds majority of the delegates present and voting at an Annual General Meeting. Details of any proposed modification or additions must be submitted to the Secretary by 1^st February in any year for circulation with the notice of the next AGM. During a Half Yearly Meeting all questions regarding 41 International can be discussed, and all questions that are not specially reserved to the Annual General Meeting can be decided.

(b) No changes of the rules shall take place unless all Associations have had the opportunity to confirm any changes by their respective (next) AGMs.